Hey there! In this article, we’re going to walk you through a powerful financial report that accountants love — the Balance Sheet Report.

So, what exactly is a Balance Sheet Report? It’s a snapshot of your company’s financial position — showing what you own, a.k.a. assets, and what you owe or liabilities — using two accounting methods: Delivered Sales (Accrual) – sales you’ve completed and delivered, whether you’ve been paid yet or not, and Written Sales (Cash) – sales you’ve recorded but not yet delivered — think future revenue. With this report, you can see your assets, inventory, and liabilities all in one place.

Let’s dive in. First, head over to the Reports page.

In the Accounting section, click on Balance Sheet.

You’ll see two tabs: Delivered Sales (Accrual) and Written Sales (Cash)

Right below, you’ve got handy filters for date and location.

Need to start fresh? Just hit Reset All on the right side to clear them.

Ok, now let’s start with Delivered Sales. This is revenue from sales you’ve already delivered — payment might have happened already, or not yet.

It’s broken down into two sections: Assets and Liabilities. Here’s what you’ll see:

Money owed by customers for delivered goods or services but not yet paid.

Funds captured via AIO PAY but not yet in your bank. Includes approved transactions waiting to settle.

Total value of your stock, broken down by condition, and updated in real time.

The sum of it all, showing your company’s total resources at that moment.

Next up, Liabilities:

Customer deposits you may have to return, like for product returns or rentals.

Store credits or returns customers can use later or get refunded.

Payments you’ve received but haven’t delivered the product or service yet.

Everything you owe combined.

Now let’s hop over to the Written Sales tab!!!

Here, you’ll only see Liabilities

Same idea as in accrual, but for these pending orders.

Store credit or returns for future use.

Everything you owe for undelivered sales.

And that’s the Balance Sheet Report in Appliance.io! Delivered Sales shows you your current financial standing, and Written Sales shows what’s coming up next. Put them together, and you’ve got a full, clear picture of your business’s financial health.