The Scanner Barcode process in Appliance.io helps you verify and correct barcode issues so your inventory always scans accurately. This workflow ensures your UPC and Model barcodes stay in sync, prevents scan failures, and keeps your product data clean, consistent, and ready for fast warehouse operations.
📍 Accessing the Scanner Tools
To begin, click Inventory on the sidebar.
Inside the Inventory page, locate and click Register Model Number — this is where all barcode corrections happen.
When the pop-up opens, you’ll see two primary actions:
Regester Model Number – Used only when adding a completely new, never-seen-before model
Update Existing – Use this anytime you're fixing a barcode issue (you’re not creating a new product).
For barcode corrections, you’ll always choose Update Existing.
🧩 Understanding Your Barcodes
Before you begin, here’s a quick overview of the two barcodes you’ll work with most:
UPC Barcode
Your gold standard barcode.
Legally required
Universally recognized
Scans cleanly and reliably
This is the barcode you will update in Appliance.io when necessary.
Model Barcode
A more detailed identifier that tells us exactly which model the product is.
Sometimes includes series numbers
May change slightly across production runs
If this barcode fails to scan, you’ll manually type the model number during the update process.
🛠 Step 1: Identify the Barcode Issue
If the Model barcode does not scan, don’t worry — this is common.
Here’s what to do:
Manually type in the model number from the box.
Mark the box (a small dot or sticker), so you know you’ve corrected or reviewed it.
Proceed to the Inventory → Register Model Number tool.
🔧 Step 2: Update the Existing Model
Once the Register Model Number pop-up appears:
Click Update Existing
Enter the Model Number
The system will load the model details
You’ll notice only one editable field: the UPC Code
This is intentional — you are validating the correct UPC for this model.
🧾 Step 3: Scan and Save the Correct UPC
Now:
Click into the UPC field
Scan the UPC barcode printed on the box
Confirm the number fills in correctly
Click Save
A success notification will appear at the top of the screen.
Before moving on, take a moment to verify:
✔ The Model barcode is correct
✔ The UPC barcode is correct
Your box should now scan perfectly during intake or inventory checks.
🔁 Step 4: Handling Series Number Variations
Some manufacturers use series numbers (small added digits at the end of the model barcode). These can cause inconsistent scans — but the fix is the same:
Register the model
Update the UPC
Save
With these steps, you can confidently resolve any barcode mismatch.
🎉 You’re All Set!
That’s it — you now know how to correct barcodes like a pro!
By keeping UPC and Model barcodes aligned through the Register Model workflow, you ensure fast scanning, clean inventory data, and smoother operations across your team.