The Inventory Management system in Appliance.io gives you complete visibility into your stock — from incoming purchase orders to warehouse locations and reconciliations. Whether you're new to appliance retail or scaling operations, this guide walks you through everything you need to know to keep your inventory accurate, organized, and running smoothly.

Your inventory workflow is managed primarily across two pages:

Let’s explore each one.

The Inventory Page shows you every item in your system, categorized by status. These statuses help you understand exactly where each product is in the pipeline. You’ll see categories like:

Each status gives you a clear picture of movement — from ordered stock on the way, to warehouse inventory ready for sale.

Before we move on, here’s a helpful tool: you can check the boxes on the left of each item to delete in bulk. But here’s the catch — you cannot delete any item that has a quantity, regardless of its status. To delete these items instead:

You may notice that some items appear under multiple brand labels. That’s because Appliance.io supports multi-brand and shared stock, which simplifies stock management.

This means the same physical item is linked across multiple brands — for example, Whirlpool, Amana, and Maytag. It’s the same product internally, just sold under different brand names.

Instead of tracking multiple duplicate entries, Shared Stock shows the total quantity available across all connected brands. No duplicates. No confusion.

Looking for something specific? Use the built‑in filters:

Filters help you locate items instantly, especially in large catalogs.

If you're just getting set up, click Register Model Number. You can:

This ensures every product you carry is properly structured in your system.

The Purchase Orders Page is where you buy inventory and bring it into the system.

Click Receive Inventory, and you'll see several receiving options:

For a deeper look at creating purchase orders, check out the How to Create a Purchase Order guide.

If you have multiple store locations, you can move stock easily.

There are two tabs:

This keeps movement transparent and traceable. Click here for more info.

Keeping your POS and warehouse in sync is essential. We recommend reconciling at least once a week.

Here’s how:

Here's the full coverage of Reconcile Inventory

If an item is stored in multiple areas within the same address, simply click the location. You’ll see all assigned Storage Locations tied to that address.

This is especially useful for large warehouses or multi‑zone storage facilities.

Need a report? You can export your full inventory list in:

Choose whichever format works best for your workflow.

You now have the essentials of Inventory Management in Appliance.io. From stock tracking to transfers, reconciliations, and multi-brand management, these tools help keep your business organized and efficient. Explore the linked tutorials for deeper dives into each feature.